Leadership & Governance

Hill Havurah is a 501(c)(3) nonprofit organization governed by a Board of Directors elected by its members. This all-volunteer board includes members diverse in terms of professional and personal attributes, the Hill Havurah programs with which they’re affiliated, and household configuration.

Policies

Hill Havurah has several channels for “official” communication with members and the broader community. Our main channel is the weekly “Shmoozy Nuz” newsletter. This online newsletter includes announcements from our Rabbi, Board of Directors and standing committees regarding upcoming events and opportunities. The Havurah also sends official organizational information via e-mail, such as membership information and billing updates. Occasionally, the Havurah will send information and notices via regular mail.

We encourage members to include e-mail addresses in their member profile, accessed on our website, www.hillhavurah.org, to streamline administrative costs and ensure timely receipt of information. Please let us know if you prefer to receive communications from the havurah via traditional mail.

In addition to official communications, there is also a “members-only” listserv where members can share information with each other – peer to peer. Some messages have a nexus to Hill Havurah, Jewish causes or culture; others do not. Regardless, the exchange of information on the listserv is meant to help build a sense of community.

Members must “opt in” to the listserv in order to participate. The listserv itself is not used to send official Hill Havurah communications and the content of messages is entirely generated by members.

And while the Havurah maintains the listserv, leaders do not regulate it. Please let us know if you need assistance opting in, or out, of the listserv.

While many posts on the listserv may be mundane, users should keep the following in mind:

  • Ours is a diverse community. Posts concerning certain current events may be perceived by some as political or controversial. In exchanging information on such topics, be respectful of others and do not assume that all will agree. (E.g., you might start your message politely with something like “For those of you who are interested…”)
  • Messages in direct support of political candidates or parties are prohibited.
  • As a reader, if you are not interested in a particular message, you can simply delete it. (You may well wish to make your own announcement in the future regarding activities from a perspective that you endorse.) Hillel said, “What is hateful to you, do not do to others.” If you need to disagree, take the time to write a thoughtful, polite response.
  • Finally, a message to the full listserv can generate an overwhelming volume of responses. When responding to an individual member who posted a message, please consider responding offline, rather than replying to the entire listserv group.

Remember: hitting “reply” to a message generated on the listserv will send your own message to the entire listserv.

Finally, we aspire for all our words to reflect our character, derech eretz, and compassion, rachamim, towards all members of our community.

Our bylaws lay out the requirements for service on the Board of Directors. Beyond those requirements, however, we expect additional commitment from every member of the Board. The Board adopts this policy to memorialize those expectations and to provide guidance for any member of Hill Havurah considering future service on the Board.

Because Board members are among our strongest advocates for the community, every member of the Board is expected to participate in Hill Havurah’s fundraising activities. In addition to paying membership dues, members of the Board are expected to participate through giving additional financial support to Hill Havurah, helping to organize fundraising events, or soliciting contributions to the congregation. We do not set this expectation around any specific dollar amount. Rather, we ask that every member contribute meaningfully to our efforts to sustain and grow Hill Havurah.

And because Board members are selected for their experience and involvement in different aspects of Hill Havurah, every member of the Board is expected to continue participating in the leadership of the community beyond attending monthly Board meetings. That leadership might be expressed through involvement in one or more committees, organizing educational or social justice events, and regular attendance at religious services and other programming. At any Hill Havurah event, members of the Board are expected to make announcements, greet new and prospective Hill Havurah members, and assist the professional staff with setup and logistics.

The camera is a wonderful invention – and one which becomes ever more portable, with higher resolution, and greater ease of use. We are inherently creatures who live in part for the future, and photography is valuable precisely because it enables us to revisit events and experiences that had great meaning and importance to us at the time. The desire to take photographs at weddings, baby namings, Bar and Bat Mitzvah ceremonies, Chanukah celebrations, and other religious gatherings is understandable and bespeaks their importance to us and our families. Hill Havurah seeks to provide families the opportunity to capture these special occasions in photographs within the guidelines we explain below.

For a Bar or Bat Mitzvah, we encourage families to take advantage of the time just before and after the actual service to arrange photographs of the celebrant and family members with the Torah or on the Bimah. Rabbi Hannah will make herself available to participate in those photographs if you arrange that with her in advance. For a baby naming at a Shabbat service, we will provide similar opportunities to parents and family members to commemorate the simchah. In addition, we have no objection to the placement, in an unobtrusive location, of a stationery video camera that can be turned on at the start of services, left unattended, and used to capture the special occasion without the use of a flash or supplementary lighting.

The limitations we ask members of our congregation and their guests to observe are intended to preserve the fundamental purpose and sanctity of some of these gatherings – in particular those, like Shabbat and major holidays, that involve prayer or worship. This includes a Bar or Bat Mitzvah and a baby naming that takes place as part of Shabbat services. The aim of the prayer services on these occasions is to enable us to be present and to give our undivided attention to our thoughts and prayers, to the music and personal meaning of the liturgy, and to our being part of a community of worshipers. This atmosphere of individual and communal prayer or meditation and the focus on being present are easily disrupted by the taking of photographs. Photography can intrude upon the meditative moment for some worshipers, and by its very nature is a symbol of futurity and not of the present-ness that it is the specific function of the religious services to promote. And, so, we ask that no photographs be taken and that no cellular phones be used during prayer services on these occasions.

Some minor holiday and other religious events at Hill Havurah are completely or largely celebratory and involve little or no worship. These include our Chanukah, Purim, and Simchat Torah gatherings, our Passover Seder, baby namings unconnected to religious services, and B’rit Milah ceremonies. We place no restrictions on photography at these events so long as the photography is not overly invasive and does not interfere with carrying out the rituals appropriate to these occasions. Weddings are wholly private events, not sponsored by Hill Havurah, and we leave photography issues completely up to the families involved and the wedding officiant.

If you have any questions about these policies on photography at Hill Havurah religious celebrations, we encourage you to contact Rabbi Hannah or the head of the Ritual Committee, Michael Allen.

Upon receiving a request for Rabbi Hannah to perform a life-cycle event for a non-Hill Havurah member, we will:

  1. Thank them for their call and encourage the non-member to consider joining Hill Havurah.
  2. Emphasize the need for our Rabbi to focus her time and energies on our membership.
  3. Services for non-members are at the Rabbi’s discretion depending on her existing Hill Havurah responsibilities.
  4. During a regular Hill Havurah event, the non-member family will pay a fee directly to the Rabbi and will also make a suggested donation to the Rabbi’s discretionary fund.
  5. Outside of Hill Havurah regular events, the family covers any fees related to the event as well as a fee directly to the Rabbi and suggested donation to the Rabbi’s discretionary fund.

Rabbi’s Fees:

  • Baby Naming $400 + Suggested Donation to Rabbi’s Discretionary Fund ($200) = $600
  • Funeral $600 + Suggested Donation to Rabbi’s Discretionary Fund ($200) = $800
  • Wedding $1400 + Suggested Donation to Rabbi’s Discretionary Fund ($100) = $1500

Please note Hill Havurah has the discretion to reset these fees for each fiscal year as appropriate.

The above does not include the possibility of an additional space rental fee which is at the sole cost of the non-member.

If the person/family/couple joins the Havurah prior to the event, no fees are charged. If however, the family/couple/individual is not ready to commit to becoming a HH member at the time, Hill Havurah will:

  • waive the membership fee for the remainder of the fiscal year if the family decides to join during that fiscal year and if the fiscal year is at least half over, or
  • reduce the membership fee by 1/2 for the remainder of that fiscal year if the fiscal year is not yet 1/2 way complete.

Introduction:

The observance of kashrut – Jewish dietary law – is a practice that connects us with our Torah, with Jews who came before us, and with Jews around the world. When we strive to maintain that practice, we are not only extending a discipline that has been a defining feature of Jewish life, but we are also elevating the spiritual significance of the act of eating by making a conscious choice to allow ourselves to eat some food but not others.

Reflecting the larger Jewish community, however, members of Hill Havurah differ significantly in their kashrut observance. Some of our members are more traditional in their kashrut observance and refrain from consuming any foods considered treif or “forbidden” by standard interpretations of biblical proscriptions, and they consume only meat that has been certified kosher in accordance with rabbinical standards of ritual slaughter. Other members of Hill Havurah have different kashrut standards; they may practice kashrut in their homes but be more lenient when they eat elsewhere. They may or may not mix milk and meat. Some members have adopted vegetarian or pescatarian dietary practices that are consistent with traditional standards of kashrut but may also be motivated by considerations of “eco-kashrut” – honoring Jewish biblical commandments to practice environmental sustainability and avoid cruelty to animals. And many individuals in our community do not practice kashrut in any form.

In our communal meals at Hill Havurah, we want as many members as possible to be able to eat comfortably, to be able to participate in preparing meals for one another, and to participate in the sanctification of the act of eating. And we also believe it is important to honor and perpetuate Jewish tradition, including kashrut. Thus, we have adopted a Hill Havurah approach to kashrut that adheres to the spirit of the practice and to many of its specifications, while allowing our many members who do not have strictly kosher kitchens to contribute comfortably.

Communal Meals:

  • Hill Havurah communal meals must be either (1) pescatarian (including fish, dairy, and vegetarian food only) and must not include shellfish, catfish, shark, swordfish or any adult fish lacking fins and scales, or (2) certified kosher meat. When Hill Havurah communal meals include meat, that meat must be prepared by a certified kosher caterer, and members should not bring any foods containing dairy products to the event.*
  • Communal meals include food served as part of regular Shabbat and holiday celebrations, cultural or educational programs for members, teen programs and adult programs, and Yavneh and Gan Shalom programs or gatherings.
  • When preparing or purchasing food for Hill Havurah communal meals, members should take special care that the ingredients that they use do not contain meat of any kind, including beef or chicken broth in soups or sauces, or prohibited kinds of fish. Similarly, members should make sure that baked goods contain no lard or other meat derivative. Hill Havurah does not require that any packaged or processed foods served or used in preparation carry a rabbinical certification of kashrut (“hechsher”).

Hill Havurah Events Hosted in Members’ Homes:

  • Havurah-initiated events in members’ homes to which members are invited via the Shmoozy News or other wide-distribution mechanisms (including teen events, Torah study sessions, Sages, and Family Shabbat observances, and Yavneh or Gan Shalom official events), should adhere to the “communal meals” guidelines. Members are encouraged to seek guidance from Rabbi Hannah with any questions.

Hill Havurah Jointly Sponsored Events:

  • When Hill Havurah participates in jointly-sponsored events, it is our policy to ensure that there are food options available for Hill Havurah members that comply with the “communal meals” guidelines (i.e. pescatarian, vegetarian or certified kosher catered). However, co-sponsoring organizations may serve food at these events that may mix milk and meat or may include treif ingredients (e.g., lard, pork, shellfish).
  • If a Bar or Bat Mitzvah service is held on the same day that Hill Havurah hosts its regular Shabbat morning service, (currently the first Saturday morning of the month), we ask that any food served to the entire congregation immediately before or after the services follow the Havurah’s “communal meals” guidelines. This is because the entire congregation is invited by implication to the service, and they could be expected to partake of any oneg or kiddush accompanying the celebration.

Limited Invitation Events:

  • The nature of food served at private meals connected to a Bar or Bat Mitzvah not hosted concurrently with regular Havurah Shabbat morning services is at the discretion of the hosts and not subject to Hill Havurah dietary guidelines. We encourage the hosts to consider the variety of kashrut practices that may be observed among invited Hill Havurah guests.
  • The nature of the food served at other private events not connected to official Hill Havurah services or programs – such as life cycle events like baby namings, weddings, and shiva minyanim, or fundraising events involving a meal – is at the discretion of the hosts and not subject to Hill Havurah dietary guidelines. We encourage the hosts to consider the variety of kashrut practices that may be observed among Hill Havurah invited guests.

If you have any questions about this policy, please contact the chair of the Ritual Committee, or Rabbi Hannah Spiro.

*Although kosher meat may be prohibitively expensive in most cases, this policy is intended to be broad enough to cover a wide variety of circumstances that may arise over time (e.g. a family wants to host a kosher-catered meal in concert with Bar/Bat Mitzvah on the first Saturday of the month, a member wants to donate funds specifically for kosher catering).

The non-Jew who resides with you shall be to you as one of your citizens; you shall love him as yourself, for you were strangers in the land of Egypt: I the LORD am your God. (Leviticus 19: 33-34)

Hill Havurah is a congregation that embraces and celebrates the many members of our community who are not Jewish. In the Torah, non-Jewish individuals who participate in the life of the Jewish community and loyally support their Jewish brethren are called “Gerei Toshav” (“Ger Toshav” in the singular) – “sojourners”. They are esteemed as non-Jews who have not chosen to convert but who have made a commitment to entwine their lives with the Jewish community and to be bound in various ways to the Jewish people and to Torah. We are much richer because of their presence, and we are ever grateful that they choose to join with us in our programs and worship services. By their participation, they affirm the value and beauty of our practices and thereby add to our pride and joy in celebrating our Jewish traditions and claiming our heritage. As partners and parents, they support the growth of their loved ones’ Jewish experience and commitment, and we encourage their active celebration of the many Jewish life cycle rituals that mark important milestones for their family and friends.

We invite and encourage non-Jewish members of our community, as well as the non-Jewish loved ones of community members, to contribute to our regular worship services by delivering readings and divrei Torah (brief commentaries on the weekly Torah portion) at any given service. We happily invite non-Jews to participate with Jews in opening and closing the Aron Kodesh, the ark that holds the Torah. And we welcome non-Jews to join Jewish friends or family members as they are called to the Torah for an honor or Aliyah (“going up”). In rituals involving the sefer Torah, however, our most sacred object, the participation of non-Jews has some limits. The Torah is the central symbol of the unity of the Jewish present with the Jewish past, and many prayers and blessings in the Torah service affirm the role the Torah has played throughout Jewish history in unifying, inspiring, and preserving the Jewish people. Hill Havurah therefore requires all actions involving the Torah scrolls to be led by at least one individual who is Jewish by birth or formal conversion, and the honors of physically lifting and dressing the Torah scrolls are reserved strictly for Jewish service participants.

The following investment policy statement has been adopted by Hill Havurah (HH) and may be amended as necessary from time to time.

HH has adopted this Investment Policy Statement to facilitate a clear understanding of its investment policy, guidelines, and objectives. It is the intention that this Investment Policy Statement be sufficiently specific to be meaningful, yet flexible enough to be practical.

The purpose of the investment policy is to establish the investment objectives, policies, guidelines and eligible investment types relating to any investments (the “Investments”) owned or controlled by the HH, and to provide a framework to help the HH] achieve the investment objectives.

Section I: Investment Policy
Section 1.01: Investment Objectives

HH’s investment objectives include:

  • Maintaining the purchasing power of current assets and any/all future contributions with
    respect to inflation by producing positive real rates of return.
  • Achieving growth of principal consistent with a moderate risk profile.
  • Achieving results in line with comparable benchmarks.
  • Controlling costs in administering and managing the portfolio

Section 1.02: Time Horizon

HH has an investment time horizon generally greater than three years.

Section II: Investment Guidelines and Restrictions
Section 2.01: General Investment Guidelines and Restrictions

The portfolio will be diversified in an effort to achieve stated investment objectives and to provide reasonable assurance that no single asset class or security will have a disproportionate impact on absolute performance. Adequate diversification will help ensure that the risk level of the overall portfolio will be maintained within a predetermined tolerance. The predetermined tolerance will be based on the expected risk and return profile of the overall portfolio. Should the overall risk/return profile of the portfolio deviate beyond the predetermined tolerance, the portfolio will be rebalanced back to the target risk/return characteristics.

Section III: Permissible Investment And Asset Allocation
Section 3.01: Approved Investments

Cash and Equivalents 

  • Cash and equivalent securities, with the exception of the US Government, its agencies, and federally insured instruments, shall only be held through diversified vehicles such as mutual funds, exchange traded funds or professionally managed pools of such investments.

Fixed Income

  • Fixed income securities, with the exception of the US Government, its agencies, and federally insured instruments, shall only be held through diversified vehicles such as mutual funds, exchange traded funds or professionally managed pools of such investments.

Equities

  • Equity securities shall only be held through diversified vehicles such as mutual funds, exchange traded funds or professionally managed pools of such investments

Section 3.02: Asset Allocation Guidelines

The Finance Committee will consider in the future Socially Responsible Funds

Section IV: Cash Flows and Rebalancing Guidelines
Section 4.01: Approved Guidelines

As a general rule, new cash will first be allocated to rebalance the portfolio in accordance with the strategic target asset allocation policy. In addition, the portfolio will be rebalanced at minimum on an annual basis at or near January 1 of each year. With approval of the Executive Committee, the Operations Manager will rebalance so that the Fixed Income asset allocation is approx. 60% and Equities is approx. 40%. An update will be provided to the Board of Directors at the January meeting each year. Cash may be added or withdrawn from the Portfolio with approval from the Board of Directors.

Section V: Relationship with Hill Havurah’s Overall Finances

This policy is intended to govern the investments of those funds the Hill Havurah Board determines are appropriate for investment. In January, 2020 the Board approved an initial investment allocation. Part of the January update referenced above will include any recommendations concerning whether to re-visit the amount of cash that should be available to meet the Havurah’s regular expenses, including the number and time period for any CDs.